Job description

Band 4 NI Stroke Network Planning & Project Support Officer

Band 4 Network Planning & Planning Support Officer will be responsible for a large public sector organisation based through the Belfast Trust.

Salary: Band 4, £11.53 p/h

Location: Linen Hall Street, Belfast

Hours: 37.5 hours per week

Duration: Temporary

JOB SUMMARY / MAIN PURPOSE:

The Northern Ireland (NI) Stroke Network is currently working to design a new model for stroke services. A Planning and Projects Support Officer is required to provide general project and administrative support, co-ordination and to be a first point of contact for the Reshaping Stroke Service Project. The post holder will support the NI Stroke Network in the development of policies and procedures required for the modernisation and regionalisation of aspects of stroke services. The post holder will form an integral part of the NI Stroke Network Team within the Commissioning Directorate, with the responsibility of ensuring the efficient and effective delivery of its administrative functions within the team. This role will also require the post holder to fulfil a high level of administrative duties on behalf of the NI Stroke Network Manager.

KEY DUTIES / RESPONSIBILITIES:

• To provide a high level of administrative/secretarial support to the NI Stroke Network Team and the Reshaping Stroke Services Project.
• To provide support to the Team in the administration of day-to-day duties such as preparing papers for meetings, managing diaries, booking meetings, etc.
• To act as a first point of contact for people making enquiries of the NI Stroke Network, often people living with the impact of stroke and/or their parents and carers.
• To hold responsibility for ensuring adherence to the relevant information governance procedures and policies within the Commissioning Directorate.
• To be responsible for the development, input, management, and maintenance of the NI Stroke Network Team databases for Investment Proposal Templates (IPTs), shared resources such as presentations and all project and programme documentation.
• To liaise with the NI Stroke Network Manager and project leads regarding any requests for information received from the Department of Health (DoH) or Northern Ireland Assembly and to ensure that responses required from the Network are reviewed and submitted within the agreed timeline.
• To establish and maintain effective communication systems within the Commissioning Directorate and other directorates, both internal and external to the HSCB, particularly the Stroke Service User's Forum, Northern Ireland Chest Heart and Stroke Association and the six Health and Social Care Trusts in Northern Ireland.
• To develop, organise, manage, and maintain secure filing systems both manually and electronically in line with Good Management/Good Records guidelines and office standards.
• To provide high level support to the network leadership as required, including administrative project support.
• To plan and co-ordinate conferences, workshops and events involving liaison with a wide range of stakeholders such as service users and carers and national experts (preparing agendas, arranging appropriate venue, coordinating travel arrangements, hospitality, and resources), project support

ESSENTIAL CRITERIA

2 A-Levels and 5 GCSEs (Grades A-C) Including English and Mathematics or equivalent

AND

18 months administrative/clerical experience

In addition to one of the above:

OCR Stage 2 Text Processing (Part 1) & Stage 2 Word Processing

OR

2 years' experience in high level word processing

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hollie McArthur. Hollie.Mcarthur@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.