Office Facilities Assistant

Location Belfast, County Antrim
Job type Permanent
Salary £15000 - £16000 per annum
Published 9 months ago
Start date ASAP
Contact Chris Black
Job ref OFACBBEL_1579598788

Job description

Key Accountabilities:

  • Fulfil staff requirements with regards to proactively monitoring, maintaining and distributing office-related supplies (except IT) throughout the business in response to both usage and demand.
  • Responsible for the maintenance of office equipment with regards to stocking, fault reporting and call out for repairs utilising pre-arranged contractual arrangements.
  • Assist with the administration of the office off-site archival system.
  • Ensure that all incoming and outgoing post is appropriately administered in a timely and accurate manner.
  • Process deliveries to the office in accordance with Company Procedure.
  • Assist in monitoring the general condition of the office building, reporting faults when necessary and liaising with the relevant out-sourced Provider with regards to appropriate rectification.
  • Monitor Contractors coming onto site, arranging access, directing to an appropriate location and recording both time and task undertaken.
  • Provide Reception cover on an ad hoc basis as, and when, required.
  • Generally, demonstrate a "sleeves rolled up" approach with regards to under-taking the role, assuming responsibility for the various duties under its remit and assisting others - when required.

Generic Accountabilities:

  • Establish, develop and maintain effective working relationships with all work colleagues, contractors and partnering agencies to ensure an integrated contribution to PNG's corporate objectives.
  • Observe and comply with policies and procedures for Health and Safety at Work and observe and continually promote equal opportunities and customer care in compliance with organisational aims and objectives.
  • Participate in learning and development activities that develop personal effectiveness and assist in improving performance in the role.
  • Undertake any other duties as may reasonably be required in line with the level of responsibility of the post and in order to meet the changing needs of the organisation.

Essential Experience

  • Experience working in a similar role or environment.
  • Basic IT Skills including the ability to use all MS Office packages, including Excel.
  • Competent organisational skills with and ability to complete a wide variety of tasks/challenges throughout the office.
  • Sound oral and written communication skills.
  • Ability to work independently with a methodical approach.
  • The ability to manage time and staff expectations with regards to delivery of service.
  • The successful candidate should be an enthusiastic individual capable of performing a variety of tasks - often with pre-determine time constraints - by way of service provision to many departments within the organisation.

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