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Office/Facilities Co-ordinator | Dublin North | Fixed-Term

Location Dublin North, Dublin
Sector
Job type Contract
Salary €25000 - €26000 per annum
Published about 1 month ago
Start date ASAP
Contact Sarah Healy
Job ref DN 0002652_1617183340

Job description

Front Office Administrator/Facilities Co-ordinator | Pharmaceutical Sector | Fixed-Term Contract

The Client: Located in Dublin North, our client is a leading pharmaceutical company with a global presence. Our client is a leader in their field with a market presence in over 140 countries.

The Role: As Front Office Co-ordinator, you will be required to support key functions within the business. You will be responsible for handling a high volume of correspondence from various business units globally, co-orindate facilities requirements locally, provide secretarial support to senior management team and take ownership of facilities processed and procedures, striving for continuous process improvements.

Hours of work: 39 hours per week

Key duties:

  • Handle all correspondence for the central business unit, responding to queries in a timely, efficient manner
  • Co-ordinate office deliveries, meetings, diaries for management team
  • Effectively co-ordinate office administration duties such as daily banking, employee expenses, commission reports, finance administration, PO requisitions
  • Provide support to HR team for the on-boarding of new hires, assisting with remote set-up, ordering equipment, peripherals and any specific requests
  • Act as main point of contact for the site, ensuring adequate levels of stock and supplies on-site and for remote teams
  • Management reporting and daily/weekly team meetings and taking minutes

Requirements:

  • At least 1-2 years experience in a busy front-of-house role, ideally within a facilities environment
  • Excellent communication and interpersonal skills with the ability to deal with staff at all levels across the business
  • Proficient in the use of MS Word and Excel with strong presentation skills
  • Ability to work independently as well as part of a team
  • Strong organisational skills and multi-tasking abilities

In Return:

  • €25-26k annual salary
  • Flexible/remote working arrangements
  • Weekly payroll
  • Occasional over time
  • Excellent opportunity to gain experience in the pharmaceutical sector

**Please note, while remote working will be facilitated, attendance at office will be required for certain tasks**

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