Executive Assistant to CEO - Charity

At Staffline Recruitment we are delighted to be partnering with a national charity who are seeking to recruit an experienced Executive Assistant to provide support to their busy CEO.

The purpose of this role will be to act as the primary point of contact both internally and externally on all matters pertaining to the Office of the CEO. The successful candidate will serve as a conduit between the CEO and the Board of Directors, and also between the CEO and the Senior Management Team.

Key day to day responsibilities will include the following:

• Complete a broad variety of administrative tasks for the CEO including but not restricted to: managing an extremely active calendar of appointments; composing and preparing correspondence that is often confidential; arranging travel plans, itineraries and agendas; compiling documents for meetings and compiling expense reports.
• Co-ordinate all documentation in relation to Board Meetings including meeting agendas and support documentation which must be circulated to Board Members and appropriate Management Team Members in accordance with the organisation's guidelines and as directed by the CEO.
• Act as Board and Company Secretary. Support the CEO and the Board in its governance duties.
• Communicate directly, and on behalf of the CEO, with Board Members, donors, staff, affiliated member organisations and others on matters related to CEO's programmatic initiatives.
• Research, prioritise and follow up on upcoming and emerging issues and concerns addressed to the CEO including those of a sensitive or confidential nature
• Provide a conduit for smooth communication between the Office of the CEO and internal departments, demonstrating interpersonal skills and the ability to maintain credibility trust and support with Senior Management staff.
• Work closely and effectively with the CEO to keep him / her well informed of upcoming commitments and responsibilities, following up as appropriate.
• Successfully complete critical deliverables with a hands-on approach including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organisation.
• Prioritise conflicting demands; handle matters expeditiously, proactively and complete projects within deadline pressure.
• Receive and log all complaints received and ensure that they are acknowledged and dealt with according to complaints policy
• Provide a point of contact with affiliated member organisations and co-ordinates affiliated member meetings.
• Monitors and ensure compliance with Irish charity standards (Governance Code, Guiding Principles for Fundraising etc.).
• Responsible for providing information to statutory bodies (Charity Regulatory Authority, Register of Lobbyists) in line with appropriate legislation.

Interested applicants will meet the following requirements:

• Education - a relevant third level qualification or equivalent.
• 5+ years of experience in a similar role with knowledge or ability to gain knowledge of the role of company secretary and related obligations of the Board of a charity that is limited by guarantee.
• Must be creative, resourceful and enjoy working within an environment that is mission driven, results driven and community oriented
• Ability to exercise good judgement in a variety of situations
• Strong written and verbal communication skills with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external stakeholders and donors
• Excellent communication, organisational and administrative skills
• Ability to manage multiple priorities effectively
• Ability to work independently on project work and as part of a team

This is a full time, permanent position that will be Dublin City Centre based with a flexible hybrid working model. A salary in the region of €40,000 will be payable.

To be considered, please send an up to date version of your cv for immediate review to Laura Craughwell at Staffline Recruitment via the enclosed link. For further information or to discuss in confidence call Laura directly on 086 1409232.

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