Job description

I am seeking candidates for a part time Payroll & Office Administrator based in Cork. A warm and friendly working environment, dealing with staff and club members. This is a permanent role and I am looking to start the right candidate as soon as possible. I would be delighted to discuss in more detail.

Please email jenny.murphy@stafflinerecruit.com or call 086 4404791.

Details below of what the role entails:

• Provide general support to members and visitors, including answering and directing calls/emails or face-to-face queries
• Monitor membership changes such as resignations, applications, setting up new members as required, updating of phone/email distribution lists and preparing ballots for monthly meetings
• Develop and maintain suitable filing systems, both manual and electronic
• Prepare and monitor invoices, process online payments, credit card payments, cheques and cash payments for all aspects including memberships, coaching activities and gym classes
• Carry out administrative duties such as filing, typing, copying, binding, scanning, coordinating repairs to office equipment etc.

• Process Payroll for all staff on a weekly basis
• Monitor and update website, and social media as required with current and upcoming events and keep up to date with coaching, social, gym, squash and tennis activities
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies

Necessary Skills Required

• Minimum three years' experience in a similar administrative, customer facing role
• Strong computer skills including proficiency in Word, Excel and Microsoft office tools
• Strong organisational and problem-solving skills
• Ability to handle multiple tasks as required
• Ability to work as part of a team
• Ability to handle sensitive information in a confidential manner

Desirable Skills

• Experience with Google Suite of products, in particular Gmail, Google Drive .
• Experience building online forms (e.g.: Google Forms, Cognito Forms or similar)
• Basic web editing experience with WordPress (or similar).
• Experience with Sage accounting software

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