Job description

• Gain a full working understanding of the organisation's payroll procedures and other integrated business processes
• Build strong relations with key stakeholders and their teams to facilitate delivery of accurate payments
• Payment Processing
  • Liaising closely with HR, Administrators and other authorised colleagues to ensure accurate Time and Attendance data for payment purposes
  • Extraction of Time & Attendance data and subsequent importing of same into relevant site payrolls, ensuring all associated data is validated and balanced, including investigation and resolution of discrepancies
  • Statutory Payments - SSP, SMP, SPP, SAP etc
  • Additional manually calculated payment processes i.e. Acting Up, First Aid, Bonuses, Adjustments, Vouchers etc
  • Planning and allocating Statutory payment periods including associated premiums
  • Investigation and resolution of employee payment queries
  • Investigation and validation of final Nett Pay values including trends & fluctuations between payruns
  • Calculate and raise manual emergency payments outside of the payrun where necessary
  • Processing of all employee Payroll documents: Payslips, P45, P60 etc
  • Creation and processing of Weekly BACS files
  • Processing payments for outside agencies i.e. AEOs, health plans, union contributions etc
  • Pension processing (auto-enrolment, onboarding, deferrals, payments, opt-out and cancellations)
  • HMRC and ROI ROS reporting - RTI, FPS
  • Implementing/updating Attachment of Earnings orders and other payroll deductions
  • Adherence to required processing timescales and associated payroll deadlines
• Data Integrity
  • Maintain accurate payroll master data, including effective communication with HR dept to ensure data validation between all relevant systems
  • Creation and maintenance of employee rosters & shifts
  • PAYE and National Insurance calculation validation
• Reporting
  • Compliance with SOX Audit requirements for related payroll controls, ensuring best practice business control models are maintained
  • Collate and review reports - weekly overtime, employee figures by payroll, cost Director & Complex
  • Weekly Management Reporting, Journals, Yellow Books and Apprenticeship Levy
  • Provision of extracted date to external stakeholders (including adherence to GDPR)
• Continuous Improvement
  • Implement and deploy efficient, effective and transparent processes
  • Review current processes to support the business by delivering efficient and value adding solutions

Identifying potential opportunities for process improvements