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Payroll Clerk

Location Portadown
Job type Permanent
Salary Negotiable
Published about 1 year ago
Start date asap
Contact email Kerry Hassett
Job ref PORMOYPC_1660217278

Job description

  • Gain a full working understanding of the organisation's payroll procedures and other integrated business processes
  • Build strong relations with key stakeholders and their teams to facilitate delivery of accurate payments
  • Payment Processing
    • Liaising closely with HR, Administrators and other authorised colleagues to ensure accurate Time and Attendance data for payment purposes
    • Extraction of Time & Attendance data and subsequent importing of same into relevant site payrolls, ensuring all associated data is validated and balanced, including investigation and resolution of discrepancies
    • Statutory Payments - SSP, SMP, SPP, SAP etc
    • Additional manually calculated payment processes i.e. Acting Up, First Aid, Bonuses, Adjustments, Vouchers etc
    • Planning and allocating Statutory payment periods including associated premiums
    • Investigation and resolution of employee payment queries
    • Investigation and validation of final Nett Pay values including trends & fluctuations between payruns
    • Calculate and raise manual emergency payments outside of the payrun where necessary
    • Processing of all employee Payroll documents: Payslips, P45, P60 etc
    • Creation and processing of Weekly BACS files
    • Processing payments for outside agencies i.e. AEOs, health plans, union contributions etc
    • Pension processing (auto-enrolment, onboarding, deferrals, payments, opt-out and cancellations)
    • HMRC and ROI ROS reporting - RTI, FPS
    • Implementing/updating Attachment of Earnings orders and other payroll deductions
    • Adherence to required processing timescales and associated payroll deadlines
  • Data Integrity
    • Maintain accurate payroll master data, including effective communication with HR dept to ensure data validation between all relevant systems
    • Creation and maintenance of employee rosters & shifts
    • PAYE and National Insurance calculation validation
  • Reporting
    • Compliance with SOX Audit requirements for related payroll controls, ensuring best practice business control models are maintained
    • Collate and review reports - weekly overtime, employee figures by payroll, cost Director & Complex
    • Weekly Management Reporting, Journals, Yellow Books and Apprenticeship Levy
    • Provision of extracted date to external stakeholders (including adherence to GDPR)
  • Continuous Improvement
    • Implement and deploy efficient, effective and transparent processes
    • Review current processes to support the business by delivering efficient and value adding solutions

Identifying potential opportunities for process improvements

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