Job description

Payroll Officer - Hybrid Working Model (1 day per week in office) - Ballymena - £13.18 - 37hpw

MAIN PURPOSE OF THE JOB

Process the accurate and timely payment, of all computerised weekly and monthly payroll, including travel and subsistence, all HMRC returns and all pension returns, maintaining the highest standard of confidentiality and in compliance with current statutory legislation and company policy.

Respond to enquiries from employees and line managers as required, interpreting information as set out in relevant conditions of employment.

MAIN DUTIES AND RESPONSIBILITIES

1. Service Delivery
   • Assist the Payroll Manager as an expert and provide a specialist payroll and pensions function within Council, including specialist knowledge and advise for management and staff on all matters relating to payroll and pensions.
   • Assist the Payroll Manager for pay, pensions, tax, NI contributions etc ensuring current legislative requirements are met and ensuring good governance of company finances relating to these services areas.
   • Process and pay all employees, including correct calculation of all appropriate enhancements and deductions and year end returns.
   • Process and pay all allowances and expenses of Elected Members and members of other bodies for which payment is Council's responsibility.
   • Identify discrepancies of payroll information/documentation to ensure accuracy and adherence to procedures prior to processing.
   • Maintain and update payroll databases, including personal data of employees in both electronic and hard copy format.
   • Produce costing reports to meet all managers' requirements and provide information to outside bodies as required.
   • Provision of payroll information for accounting and estimates purposes.
   • Complete gross cost reconciliations and remittances to outside bodies with accompanying reports on a regular basis.
   • Check calculations, cost coding, recording and payment of mileage and subsistence claims for all payroll.
   • Provide advice and guidance to employees and Line Managers, in relation to relevant conditions of employment, as required.
   • Liaise with Human Resources in relation to all employee payroll and pension matters.

Essential Criteria

A minimum of 5 GCSE's including Maths and English (grade C or above) or equivalent qualifications to demonstrate numeracy and literacy

AND

Be able to demonstrate, by providing personal and specific examples, a minimum of 2 years' experience in a payroll function, to include:

• Computerised payroll and pension administration of 200+ employees; and
• Dealing effectively and efficiently with enquiries relating to payroll.

Alternatively, consideration may be given to candidates who do not possess the required educational qualifications but who can demonstrate, by providing personal and specific examples, a minimum of 4 years' experience in a payroll function, to include:

• Computerised payroll and pension administration of 200+ employees; and
• Dealing effectively and efficiently with enquiries relating to payroll.

(Full Job Description available on request)