Personal Assistant

Location Lisburn, County Antrim
Job type Temporary
Salary Negotiable
Published 6 months ago
Start date Immediate
Contact Barry Quine
Job ref LIS/PA_1578408537

Job description

Personal Assistant



The Client: Local Government body based in Lisburn, serving local residents.

The Role:

  • To provide a professional & confidential personal assistant function, including office management & administrative support to Directors, Board Members & Committee Members.
  • To provide an effective telephone, diary & time management service for Executive Directors, including the timely preparation & provision of associated papers & the prioritisation of requirements.
  • To coordinate organisation of appointments, project meetings to include venues & hospitality.
  • To coordinate travel & accommodation arrangements for Directors/Managers.
  • To provide, as required, effective reception & switchboard cover, including the management of the post.
  • To manage & maintain meeting records including minute books, minutes & action plans.

Hours of work: 36.25 hrs per week

Essential Requirements:

Applicants must provide evidence by the closing date for application that they meet the following essential criteria:

  1. 5 GCSEs at Grade C+ (or equivalent) including English Language
  2. RSA Stage III Word Processing or equivalent
  3. At least 1 year's experience as a personal assistant working directly to Executive &/or Non-Executive Directors
  4. Experience using MS packages including Word, Excel, PowerPoint & Access
  5. Demonstrate:
    • excellent planning and organisational skills
    • ability to work accurately under pressure of multiple deadlines
    • strong interpersonal and influencing skills
    • a strong customer orientation.
  6. Possess a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.

Desirable Criteria

  1. Have worked as a personal assistant within a public sector body
  2. RSA Stage III Audio Typing
  3. Private & Executive Secretary's Diploma or equivalent 3rd-level qualification

In Return:

  • Rates of Pay: £12.63 p/hr

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