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Procurement Administrator

Location Lisburn, County Antrim
Sector
Job type Contract
Salary Negotiable
Published about 1 month ago
Start date TBD
Contact Barry Quine
Job ref LIS/PA_1657015759

Job description

Procurement Administrator

Lisburn

Temporary (9 months)

The Role:

The single point of contact related to SAP Procure2Pay operations, responsible for identifying and supporting the implementation of system & process improvements within the business unit. Tasks include managing overall performance of Procurement administration activities, converting requisitions into PO's, reporting on KPI's, and master data upkeep for Procurement related activities. Supporting stakeholders while providing feedback and status updates. Supporting Buyers in sourcing administration and system updates also.

  • Monitor and follow up on the Purchase Req-Purchase Order process and in case of non-conformity escalate to buyers and inform internal customer.
  • Monitor timely follow-up regarding price variances and missing documents.
  • Report preparation and gathering functions feedback (late PO; open POs; Audit requests; PR[1]PO cycles; control of payment terms in PO's)
  • In collaboration with BSO, provide inductions for internal customers (How to create PRs; how to avoid late POs and follow Procurement Guidelines)
  • Responsible for timely reporting on Procurement KBI's for Group and Local team.
  • Creates corrective action plan for all escalations related to administration of procurement
  • Upload scanned contracts in the system and update system master data
  • Verify that all invoices are processed in coordination with BSO
  • Maintain system functioning of the e-catalogues
  • Monitor suppliers' compliance with CCH Supplier Guiding Principles and audit compliance
  • Manage Procurement master data, linking with the Master Data Team
  • Support internal stakeholders to comply with Procurement Guidelines, not jeopardising speed to market

Hours of work: 37.5 hrs per week

Essential Requirements:

  • MS office tools; experienced in Excel and reporting
  • Understanding full procurement cycle for reporting purposes
  • Understanding of audit compliance procedures
  • Ability to deliver trainings and education
  • Effective communication, coordination, risk assessment and timely escalation.
  • Negotiating and Conflict management

Desirable:

  • Previous experience in an administrative role, or similar
  • Management experience is an asset
  • Experience in SAP, or other ERP system, with focus on Purchasing is an asset
  • Basics experience in Finance and leadership in reporting (BPMS: SLA's and KBI's, PO violation)
  • Procure to Pay document process awareness

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