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Programme Assistant

Location Newry, County Down
Sector
Job type Temporary
Salary Up to £11.07 per hour
Published 3 months ago
Start date ASAP
Contact Diane McGregor
Job ref NEW000405P_1602588479

Job description

Programme Assistant

Newry

Part time: 24 hours per week

  • The role: To provide comprehensive support to the Programme Co-Ordinator in all areas of the Training for Success Administration.

Key Job Duties:

  • To update attendance records for learners' onto TMS and Sharepoint.
  • To maintain and update learners' database, certificate's book and progress summary.
  • To support Programme Coordinator with keeping the qualifications matrix up to date
  • To prepare and maintain learners' personal files and progress books (hardcopies and online).
  • To monitor the completion of reviews and PTP's by the tutors.
  • To review DSS invoices and confirm to Programme Co-Ordinator any discrepancies.
  • To attend required meetings and provide minutes and action points as required.
  • To support Programme Co-Ordinator with adherence to funding guidelines.

The key job duties listed above give a broad outline of the functions of the role. However, these duties must be approached in a flexible manner. The job holder will be expected to adapt to changing circumstances and undertake other duties as allocated by your Line Manager. The outline of the job duties may change from time to time.

Hours of Work: 24 hours per week

Requirements:

Qualifications Required

  • 5 G.C.S.E's at Grade C or equivalent and above to include English and Maths.
  • A level 3 qualification in a related discipline would be desirable

Desired Qualification

  • Experience of working with young people and individuals and families from disadvantaged backgrounds would be desirable.

Experience Required

  • A minimum of 2 years' experience in an administrative capacity and front of house.
  • Highly proficient in using ICT with excellent working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Knowledge/Skills Required

  • Ability to drive and access to own car.
  • Highly organised.
  • Excellent time management skills.
  • Good team player and able to work independently.
  • Can-do attitude.
  • Professional and punctual.
  • Customer service focused with excellent communication and interpersonal skills.
  • Computer literate with excellent working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Social Media (Facebook, Twitter, Instagram and website updates).
  • Knowledge of child protection/safeguarding adults.

General Duties

  • To maintain a confidential and effective system for processing and maintaining all internal documentation.
  • To carry out job duties in compliance with our client's policies and procedures to include equal opportunities and health and safety legislation.
  • To adhere to existing work practices, procedures and undertake relevant training and development activities and to respond positively to new and alternative systems.
  • To keep up to date with new resources in line with industry demand and currency ensuring participants are trained using the most up to date and current resources.
  • To ensure quality of provision at all times.
  • To demonstrate commitment to our client through the completion of all tasks allocated by attending staff and development opportunities to ensure that professional competency is maintained.

In Return:

  • £11.07 p/hr
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