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Programme Executive - Inspections Unit

Location Dublin City Centre, Dublin
Sector
Job type Contract
Salary Up to €43000 per annum
Published 7 months ago
Start date ASAP
Contact Sinead Healy
Job ref DWSH03_1578556576

Job description

Job Title:Programme Executive - Inspections Unit

The role is a 1 year fixed-term contract.

The Role: The role of the Programme Executive is responsible for assisting the Inspection Unit Manager with the overall management and co-ordination of inspections for grant schemes.

This role includes liaising with our outsourced inspections company on the selection and scheduling of inspections, following up on outcomes and reports and where necessary, advising on re-works required.

In order to ensure compliance with quality standards and codes of practice, this role is required to co-ordinate and report on all high risk and QA/Inspection activities. Additionally, technical support and advice is required in order to support the appeals procedures and respond to other ad hoc queries.

A high proficiency in managing third party input, communicating outcomes to general audiences in an accurate and concise way and the ability to develop and maintain stakeholder networks, are required to be successful in this role.

There will be a requirement for occasional travel around Ireland.

Responsibilities

  • Generate inspection selections, ensuring that the required level of inspections is based on a risk-based approach and that the appropriate level of inspections per Contractor / Better Energy Partner is identified and achieved
  • Maintain a risk register and develop tools & techniques to mitigate risk and where appropriate, support more efficient delivery
  • Manage out-sourced companies to ensure inspections are scheduled, completed and reported within agreed SLA's
  • Follow up on any action items by out-sourced companies and close-off as required.
  • Report outcomes of inspections back to programme/operational/development and finance teams with respect to grant payment and Contractor performance. Identify areas for improvement.
  • Provide analysis and reporting to management and other relevant stakeholders on inspections and key action items, emphasising areas of concern.
  • Administer the inspections database and / or develop offline inspections databases for pilot programmes
  • Liaise with IT Service Providers on inspection database matters.
  • Review programme application guidelines
  • Review pilot programme scope definition in advance of inspection
  • Perform desktop audits, including on final certification documentation
  • Assist in the administration and development of the Programme Quality Assurance and Disciplinary Procedure (QADP) reports.
  • Administer the appeals procedure, providing technical advice and support as required.
  • Maintain an up-to-date and relevant QA and inspection process manual, keeping abreast of technical developments and risks, as they materialise
  • Manage the contract of outsourced companies, from budgeting to order placement, resource management and competence checking, through the change control process, to sign-off of inspection-related activities and final invoicing
  • Effect site visits and compliance audits on conflict of interest and segregation of duties policies
  • Undertake any other duties /projects as may be required from time to time within the Inspections Unit and in alternative Departments

Knowledge and Skills

  • A capacity to foster a positive, working relationship with colleagues and external stakeholders; to work in multi-disciplinary teams and to network effectively.
  • Excellent communication (written and oral) and interpersonal skills, including ability to communicate technical information to non-technical audiences.
  • Strong proactive approach to achieving results, including managing scope, time, risk assessment, cost and quality.
  • Strong project management and organisation skills and knowledge of business process management.
  • Technically adept, logical, analytical and numerically astute.
  • Flexible approach to problem solving and decision-making to ensure the best solution is achieved, focusing on the need for greater efficiency and effective delivery.
  • Ability to work on own initiative and to deadlines/milestones.
  • Well-developed IT skills

Essential Requirements

  • 3rd level qualification i.e. Degree and/or equivalent qualification in Engineering or Science;
  • A strong knowledge of Ireland's building technologies industry, buildings and services, spatial planning or another relevant sector
  • Minimum five years' experience of working in these areas or equivalent. [1 year Masters may count towards this period).
  • Ability to think strategically
  • Excellent communication (written and oral) and interpersonal skills, including ability to communicate technical information to non-technical audiences
  • Strong project management and organisation skills and knowledge of business process management.
  • Ability to exercise initiative and to be able to operate independently
  • Strong proactive approach to achieving results, including managing scope, time, cost and quality
  • Must be flexible in approach, able to identify changes required within a programme to mitigate risk and make the programme more effective and efficient

Desirable Qualities

  • Ability to engage effectively with internal and external stakeholders
  • Well-developed negotiation and influencing skills
  • Competence in BER Assessments and non-domestic works (energy upgrade works)
  • Full driving license

In Return:

  • Hours of work: 37 Hours per week Monday to Friday
  • Excellent Salary on Offer €43,046
  • 29 Days Annual Leave
  • An opportunity to work with a progressive and innovative company.

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