Job Title: Project Manager
Location: Marlborough House
The Client: Northern Ireland Housing Executive
Planned & Cyclical Maintenance
- To ensure the planned maintenance service is delivered in accordance with the NIHE's policies and procedures and develop these further on an on-going basis to ensure that legislation and good practice are met.
- Leading on project management of complex and large projects to time, quality and budget targets and with minimum supervision.
- Briefing consultants and contractors, negotiating appointments and shaping the project. Being a strong professional client with clear requirements and able to lead a team to work together to achieve goals
- Drawing up realistic timetables and ensuring projects meet time targets without compromising quality
- Carrying out feasibilities and option appraisals and maintaining systems to monitor project costs. Preparing reports and spreadsheets showing how costs are apportioned
- Assessing risks and progressing schemes swiftly and systematically to overcome risks. Preparing and writing reports on schemes for Development Panel, Operations Committee and other internal approval panels
- Ensuring schemes are developed in accordance with agreed internal procedures, Tenants Services Authority requirements and the Association's Project Procedures Manual and design brief, and ensuring full compliance with the Association's Standing Orders and financial procedures.
- Ensuring consultation of all stakeholders including local authority representatives, tenants, staff representing the client, community representatives, etc.
- Ensuring that all documents are handed over at handover of scheme that defects are handled diligently and all post contract approvals are agreed.
- Leading on agreed aspects of the programme.
- Ensuring that programmes are delivered as agreed.
- Provide regular progress reports on the performance of schemes to the Senior Project Manager.
- Attend regular internal monitoring meetings to report of progress on programme delivery.
- Leading liaison with Housing Management for Reinvestment, ensuring good and effective communication
- Developing and maintaining good relationships with internal and external clients. Initiating and maintaining good relations with contractors and consultants
- Ensuring consultants and contractors have been approved and maintaining relevant records
- Carrying out reviews and audits of schemes, including providing component data to the Asset Strategy Team
- To ensure planned maintenance performance and quality is maintained to a high level and that all targets and key performance indicators are achieved.
- To authorise works instructions within designated approval levels ensuring correct cost centre allocation, priority and appropriateness of works description, including the approval of variations in time and cost where necessary. Authorise invoices for payment.
- To ensure all paperwork in relation to Planned Maintenance is processed in a timely and effective manner ensuring information entered on the relevant IT system is accurate to enable effective performance monitoring.
- To produce, record and monitor performance reports to ensure Key Performance Indicators are achieved
- To collate and report monthly performance monitoring statistics detailing performance, quality and cost data and other information as required by the Senior Project Manager.
- To provide technical advice to all members of the NIHE's staff and tenants.
- To monitor and manage complaints resolving issues and highlighting trends where evident.
- To co-ordinate and manage the NHIE's Planned Maintenance contractors and consultants ensuring high performance and excellent value for money are achieved at all times.
- To identify risks, helping maintain a risk register and mitigating risk
- Undertake and complete such training as required to perform the duties of the job.
- Provide monthly reports on the progress of your programme to the Senior Project Manager against time and budget
- Meet with the Senior Project Manager on a regular basis to update them on the current position of the programme.
- Ensure compliance with all human resource related policies and procedures
- Contribute to the composition of the Corporate Strategy and work to achieve the NIHE's strategic objectives in accordance with the Corporate Plan
- Promote and represent the NIHE and its interests with relevant outside bodies including attendance at meetings, seminars and conferences to seek to extend links with all appropriate bodies
- Collate and prepare management information as required for performance and other statutory returns
- Deal with communications with the public including tenants, other professional and voluntary groups, statutory services and elected representatives necessary to the management of the area's stock
- Contribute to the effective delivery of a Quality Service through the formulation, review and proper implementation of policies and procedures
- Comply with the requirements of the Data Protection, Equal Opportunities and Equality Legislation
- Participate on forums / working groups / committees / tenants consultation as required
- Engage in benchmarking in and outside the sector to ensure NIHE are following best practice in asset management
- Be aware and act in accordance with the NIHE's Health & Safety policy and to conduct all activities in a manner which is safe to yourself and others
- Undertake other occasional duties which are consistent with the responsibilities of the post
- Be responsible for establishing a pro-active approach to the management of health, safety and welfare and encouraging a positive team culture for addressing health and safety issues
Hours of work: Monday-Friday 9am-5pm
- (i) Candidates must have a degree or equivalent Level 6* qualification in a Building/Construction related discipline plus 1 years' relevant experience working within a Building/Construction Function
(ii) BTEC Higher or equivalent Level 5* qualification in a Building/Construction related discipline plus 2 years' relevant experience working within a Building /Construction function
(iii) Can demonstrate equivalent continuing professional development/experiential learning and at least 3 years' relevant experience working within a Building/Construction function.
- Can demonstrate significant experience in 3 of the following 5 areas;
(i) Effectively controlling expenditure and ensuring projects are managed in line with budget for NEC maintenance contracts
(ii) Ensuring projects/works are effectively managed and delivered in line with agreed targets, standards and procedures and that stakeholders are engaged throughout
(iii) Delivering against key performance indicators and contributing to performance reports
(iv) The collection, analysis and reporting of performance monitoring statistics detailing performance, quality and cost data and related information if required, within construction and or maintenance contracts
(v) The provision of technical construction related advice and guidance on maintenance contract related matters to a range of stakeholders
- Demonstrate an understanding of NEC 3 or NEC 4 Suite of Contract and their application in project management (To be assessed at interview)
- Demonstrate an understanding of good governance with respect to project management (To be assessed at interview)
- Can demonstrate (To be assessed at interview):
- Excellent planning and organisational skills
- Strong interpersonal and influencing skills
- Strong customer orientation
Candidates may also be assessed against the relevant section of the Housing Executive's Behavioural Framework.
- Candidates must possess a current driving licence or have access to a form of transport that enables them to meet the requirements of the post in full
- Rate of pay: £15.63
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.
If you are interested and available for this position, please upload your CV to the link
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