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Projects Administrator - Engineering - Dublin 24

Location Dublin South, Dublin
Sector
Job type Permanent
Salary £35000 - £45000 per annum
Published about 1 month ago
Start date ASAP
Contact Laura Craughwell
Job ref 7184_1634832864

Job description

Projects Administrator - Engineering - Dublin 24

At Staffline Recruitment we have great opportunity available for an experienced Projects Administrator to join a multinational organisation based in Dublin 24.

The Projects Co-ordinator will work closely with the projects teams to support on all activities. The successful candidate will be the first point of contact for internal and external customers seeking support and information.

The ideal candidate will provide administrative support to the office and primarily the operations leader to manage office functions including: Work Order co-ordination, parts ordering, schedule of engineers, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.

Under the supervision of the Operations Leader, the role holder will manage all outside contractors in support of the department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Key responsibilities will include:

  • Support the entire business function of the Irish operation
  • Assist the projects team in all aspects of operations and general admin as needed
  • Coordinate all activities, work direction, and support systems
  • Independently maintain and update administrative policies and processes
  • Set up, maintain, and organize department's central files, information, filing, and messages
  • Assist staff and customers in sourcing and ordering parts, supplies, and materials
  • Manage invoices to customers
  • Manage supplier and sub-contractor invoices
  • Manage the scheduling of engineers, including receiving work request, assigning work orders
  • Support and assist with the Health Safety requirements for the Irish Operation
  • Support the overall operation of the overall Irish operation as required such as:
    • Hosting customers in our offices and organising
    • Work on Reception as
    • Assisting in marketing activities such as LinkedIn and mailshots

Interested applicants must meet the following requirements:

  • A minimum of 2-3 years experience working in a similar role
  • Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers
  • Demonstrated customer service excellence
  • A strong knowledge of the Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint
  • Must have strong interpersonal skills and ability to work in a team environment
  • Responsibility for follow-up on actions based on various team projects
  • High organisation and time management skills in managing multiple tasks simultaneously
  • Ability to perform and manage technically complex projects using independent judgment and personal initiative
  • Build strong internal and external relationships using effective verbal and written communication skills
  • Communication skills
  • Ability to work independently without regular direct supervision

This permanent position will be based in Dublin 24 and will offer a salary in the region of €35,000 - €45,000 depending on experience.

To be considered, please send an up to date version of your cv for review to Laura Craughwell at Staffline Recruitment via the enclosed link. Immediate interviews will be held for suitable candidates.

For further information or to confidentially discuss this opportunity, call Laura directly on 086 1409232.

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