Sales and Logistics Co Ordinator

Location Portadown, County Armagh
Job type Permanent
Salary £22000 - £24000 per annum
Published about 2 months ago
Start date asap
Contact Kerry Hassett
Job ref PORULS_1649166428

Job description

  • Provide administrative support to the Sales and Design team in the administration of all contract projects from inception to production and despatch
  • Carry out administrative duties to include Word Processing, Excel and general office duties.
  • Instruct sales personnel in requirements for the successful administration of their projects ensuring that hand trials/seaming diagram approvals and purchase orders are received prior to order entry. This includes sourcing previous production details for order re-entry.
  • Work closely with Production Planning and Custom Despatch to ensure order entry and despatch deadlines are met
  • Provide support in the communication process between sales and support services
  • Respond effectively to incoming telephone calls and emails with appropriate follow up to ensure customer service
  • Keep stock records and order office supplies, samples & A4 folders as required
  • Despatch samples/hand trials via couriers/post as necessary and deal with office post arrangements.
  • Enter orders into JDE and control sheets
  • Co-ordination of order acknowledgements direct to the client including pro-forma payments
  • Enter new projects into Custom Project Management System and Update Custom Project Management status including the preparation of Design Overviews for production.
  • Book transport for Custom Despatch and liaise with Custom Despatch department on despatch dates.
  • Liaise directly with customers including international customers.
  • Manage export paperwork for example Eur 1, Certificates of Origins including co-ordination with the Chamber of Commerce.
  • Undertake successful lodgement of Letter of Credit applications and other cash collections
  • Liaise with Sales Teams and clients on payment of deposits and outstanding invoices.
  • Organising shipments, including international shipments with outside carriers and hauliers.
  • Liaise with Accounts in the reconciliation of accounts
  • Arrange for payment of invoices to outside suppliers.

Provide administrative support to the Contract Sales Directors

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