Band 3 Secretary

Band 3 Secretary required for a large public sector organisation based through the Belfast Trust.

Location: Ulster Hospital

Hours: 37.5 Hours

Duration Temporary Ongoing

Salary:£11.11

JOB SUMMARY / MAIN PURPOSE:

The post holder will be required to provide an efficient and effective administrative support service to include referral processing, appointment booking and eProcurement as required. The post holder will be the first point of contact for members of the public making enquiries by telephone. The post holder will be required to work flexibly over a 7 day period and participate in out of hours roster. To include working across sites to provide cover as required.

KEY DUTIES / RESPONSIBILITIES

• Word processing/audio typing letters/producing reports.
• Sorting and responding to mail as appropriate.
• Dealing with general enquiries.
• Maintaining diaries.
• Minute taking.
• Arranging meetings.
• Sorting and processing information.
• Preparation of statistical information.
• Dealing with requests for information.
• Making appointments.
• Filing.
• Dealing with telephone calls.
• Photocopying/scanning

• These posts can be subject to change and duties will change in line with

ESSENTIAL CRITERIA

1. 4 GCSE's including English (grades A-C) or equivalent and two years' experience in an admin/clerical role

OR

NVQ level 2 Administration plus GSCE English (grades A-C) or equivalent and one year experience in an admin/clerical role

OR

2 years' experience in an admin.

2. RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

1 year's word processing experience, to include typing and formatting of reports and letters.

3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
4. For posts involving audio-typing Audio Typing Qualification or 6 months audio working experience or a willingness to be trained in Audio Typing within the first 6 months.

BELSL

If you are interested and available for this position, please upload your CV to the link or contact Hannah Fitzsimons. Hannah.Fitzsimons@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.