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Senior Administrator/PA

Location Belfast, County Antrim
Sector
Job type Permanent
Salary Negotiable
Published about 1 month ago
Contact Glenda Reddington
Job ref Senior Administrator_1621504004

Job description

Senior Administrator/PA

Belfast

Hours of work 37.5 (flexible and will require adhoc evening and weekend work)

Are you an experienced administrator / PA with excellent diary management, minute taking?

Working within a fast-paced environment, this role will be highly suitable for an experienced administrator who has worked within a professional services capacity.

Key Responsibilities

  • Calendar and Meeting Management: Coordinate, facilitate and diarise meetings.
  • Manage multiple calendars at Director Level
  • Collation of all required material in advance of the meeting
  • Ensures actions are recorded and minutes/follow-up actions are circulated
  • Follow up on agreed actions to ensure they are completed in a timely fashion
  • Assist with the planning and coordination of initiatives/events
  • Create content for communications

Event Management:

  • Co-ordinate large scale and company-wide social events (currently all virtual)
  • Provide information and coaching to speakers as require
  • Oversee and coordinate events on the day
  • Administration Support
  • Assist with administration for company initiatives
  • Manage multiple recurring admin processes, being able to prioritise where needed

Essential Criteria:

  • A minimum of 3-5 years' office administration experience
  • Proven ability to manage a high volume administration tasks and the ability to prioritise work load
  • Meeting facilitation experience and effective minute taking skills
  • Strong organisational and influencing skills
  • Excellent interpersonal and communication skill

Desired Criteria:

  • Executive assistant experience
  • Microsoft office certified

To be considered for this position, please forward your CV to glenda.reddington@staffline.co.uk

BELSL

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