Senior Business Support Assistant (Capital Grants)

Rate of Pay: £17.06

Hours: 37 hours per week

Duration: Temporary ongoing

JOB SUMMARY / MAIN PURPOSE:

To assist the Capital Grants Accountant with the development and maintenance of the capital grants process for external funding in relation to the investment programme. To assist the Capital Grants Accountant with the provision of financial, procurement and information systems matters to ensure the business needs of the department are met in an efficient and cost effective manner. To assist with the review of financial and IS systems and procedures and the use of support staff to ensure the business needs of the department are met. To work in partnership with other members of the Business Support Team to this end. To ensure the proper implementation of relevant client policies and procedures as laid down in standing orders, financial regulations and delegated functions.

KEY DUTIES / RESPONSIBILITIES

This post will require work across the various locations of the department based on business need and will be responsible for the following:

• To assist the Capital Grants Accountant with the finance and transactional activities within the department, particularly, but not exclusively:
• Preparation of capital grant claims and gathering supporting information for claims
• Preparation and maintenance of records relating to capital grant claims
• Assisting with the preparation of financial accounting records including quarterly and annual accounts
• Preparation, management and monitoring of departmental budgets and operating statements
• Preparation of revenue and capital expenditure reports as required
• Financial control, management and reporting
• Procurement and inventory issues
• Liaising with funders and assisting the Capital Grants Accountant in responding to queries from funders
• Working with other staff members of the Physical Programmes department to ensure business needs are met.
• To assist the Capital Grants Accountant in providing general advice, guidance and information on all financial and systems matters to senior managers and staff in liaison, where required, with the Finance and Resources department.
• To assist the Capital Grants Accountant in the administration and monitoring of the client's grant funding programmes including contractual documents, funding agreements and letters of offer.
• To be responsible for programming the workload and priorities of any assigned support staff in liaison with the Senior Business Support Officer (Finance and Systems) and Capital Grants Accountant.
• To be responsible for the maintenance of comprehensive financial and procurement records, both manual and computerised, as required.
• To assist in the preparation and provision of information and financial returns for the client and government departments.
• To facilitate verification and audit visits by funders and auditors.
• In conjunction with the Capital Grants Accountant assist in the use, maintenance, control and development of the various information systems used within the department and to ensure the timeliness and accuracy of input data and reporting information.
• To assist the department with the implementation of quality initiatives and performance management in accordance with the departmental procedures.
• To cover for or assist the Senior Business Support Assistant (Finance and Systems) as dictated by operational requirements and departmental priorities.
• To liaise with other departments particularly in relation to financial and systems matters, including participation in interdepartmental teams and project groups.
• To contribute to the training and development of the staff within departmental business support.
• To assist with the production and collation of performance data and the co-ordination and administration of the department's committee reports and to prepare such reports for senior management
• To motivate and manage staff assigned to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.
• To participate in all induction and in-service training provided by the client and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure. To participate in training provided by funders and other relevant training for professional development.
• To act in accordance with the client's and department's policies and procedures including customer care, equal opportunities, safeguarding and any pertinent legislation.
• To participate as directed in the client's selection interview procedure
• To undertake the duties in such a way as to enhance and protect the reputation and public profile of the client
• To undertake such other relevant duties as may from time to time be required.

Essential criteria

Applicants must:

• have a third level qualification in a relevant discipline such as Business Studies, Finance or equivalent qualification and be able to demonstrate on the application form, by providing personal and specific examples, at least one year's relevant experience in each of the following three areas;

or

• be able to demonstrate on the application form, by providing personal and specific examples, at least two years' relevant experience in each of the following three areas:

• providing advice, guidance and information on financial systems and, or financial reporting matters to senior managers and staff;
• managing and motivating administration and support staff on a daily basis including programming workloads and priorities; and
• accounts receivable functions and, or accounts payable functions.

BELSL

If you are interested and available for this position please upload your CV to the link or contact Robyn Barry. Robyn.Barry@staffline.co.uk

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.