Senior Business Support Assistant (Finance, Funding and Systems)
Rate of Pay: £16.06
Location: 9 Adelaide
Hours: 37 hours per week
Duration: Temporary ongoing
JOB SUMMARY / MAIN PURPOSE:
To be responsible to the Business Coordinator (Finance, Funding and Systems) in assisting with the provision of all financial and information systems matters across the Place and Economy Department, to ensure the business needs of the department are met in an efficient and cost-effective manner. To assist with the review of financial and IS systems and procedures and the use of support staff to ensure the business needs of the department are met. To work in partnership with the Senior Business Support Assistant (HR, Quality and Management Support) to this end.
KEY DUTIES / RESPONSIBILITIES
- To assist with the preparation of the department's revenue and capital programme estimates in liaison with the Business Coordinator (Finance, Funding and Systems).
- To assist in the development and maintenance of departmental procedures for the implementation of the council's standing orders, financial regulations, delegation of functions, accounting manual and all strategies and policies which are introduced and to implement same.
- To assist the Business Coordinator (Finance, Funding and Systems) in providing advice and guidance to the director, heads of service and other senior managers on the implementation of departmental procedures and interpretation of the accounting manual and other similar procedures.
- To assist the Business Coordinator (Finance, Funding and Systems) in providing advice and guidance on financial and IS matters to all staff across the Development Department.
- To ensure the centralised control of income, including cash, and to be responsible for the department's sales ledger procedures.
- To be responsible for the processing of payments across the department as required and the maintenance of associated records.
- In conjunction with the Business Coordinator (Finance, Funding and Systems), to identify the business support needs of the department and to assist in developing and implementing systems and staffing arrangements to meet these needs.
- To be responsible for programming the workload and priorities of any assigned business support staff in liaison with the Business Coordinator (Finance, Funding and Systems).
- To assist the Business Coordinator (Finance, Funding and Systems) to carry out internal audits and undertake various financial investigations across the department as required.
- To be responsible for the maintenance of comprehensive financial records as required.
- To provide information and financial returns for council and government departments.
- To assist in the production and collation of service performance data, and committee reports about the work of the development department, in accordance with council policies, procedures, and timetables and in liaison with senior management.
- To deputise for the Business Coordinator (Finance, Funding and Systems) as required, within the postholder's sphere of responsibility.
- To act in accordance with council and departmental customer care procedures in line with the department's aims and objectives.
- To assist as directed in the implementation of any departmental change management activities.
- To motivate and manage any staff, that may be assigned, to the post holder to ensure effective service delivery and to be responsible for reviewing and implementing a proper staff training and development programme.
- To participate in all induction and in-service training provided by the client and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.
- To participate as directed in the recruitment and selection procedures.
- To act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.
- To undertake the duties in such a way as to enhance and protect the reputation and public profile of the council.
- To undertake such other relevant duties as may from time to time be required
Applicants must, as at the closing date for receipt of application forms:
have a third level qualification in a relevant subject such as Finance, Accountancy, Business Studies, Information Systems or an equivalent qualification; and be able to demonstrate on the application form, by providing personal and specific examples, at least one year's relevant experience in each of the following three areas;
be able to demonstrate on the application form, by providing personal and specific examples, at least two years' relevant experience in each of the following three areas:
- the provision of financial information relating to revenue expenditure and specific revenue projects;
- assisting in the administration and management of funding and grants; and
- the management and monitoring of Accounts Payable and, or Accounts Receivable Departmental Financial Systems
If you are interested and available for this position please upload your CV to the link or contact Robyn Barry. Robyn.Barry@staffline.co.uk
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.