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Service & Maintenance Administrator

Location Kilkenny
Job type Temporary
Salary Negotiable
Published about 1 month ago
Start date asap
Contact email Georgina Roome
Job ref KK0001GR_1677166436

Job description

Service and Maintenance Administrator

Contract Duration/Type: Short Term | 4-6 weeks

Location: Kilkenny

Onsite in office.

Working Pattern (Time/Hours): 8:30 - 17:00, Mon-Fri

About Us:

Our client is Ireland's leading environmental services company providing solutions that enable ecological transformation. We provide a comprehensive range of energy, waste and water services and are dedicated to carbon reduction, protecting the environment and building the circular economy.

Our client works with our customers to carefully manage scarce resources. Through our expertise in operations, engineering and technology we reduce the environmental impact of our customer's activities while helping industrial companies, services organisations and the public sector to operate in a more efficient manner.

Overview of the role:

Responsible for Administrative work supporting the Service and Maintenance department

Duties of the Role include;

  • Completion of job cost sheets for our clients
  • Liaising with clients and Our client technicians
  • Number Coding timesheets - supporting new electronic timesheet solution;
  • Number Coding of the service engineers report dockets / reports on Concept;
  • Support to Engineers on site with Concept Information raising and allocating tasks to the technicians
  • Updating P-card register (purchase Pipeline) - capturing relevant requisition numbers and Workday PO numbers on Concept
  • Filing / copying of purchase orders in relevant WBS files / sections (overheads, tools, stock etc..)
  • H&S - Tracking of certification of engineers equipment (e.g. harnesses , lanyards, test equipment)
  • Tracking / updating list of engineers H&S certifications i.e. safe pass , manual handling, MEWP, confined spaces etc;
  • Filing of stores and van issued dockets
  • Filing of invoicing (quotes, additional calls) on concept;
  • Generating service / calibration certs for works done for relevant clients.
  • Additional Filing, copying as the need may arise - Tenders, Method statements & Risk assessments etc;

Required skills for this role;

Desired but not essential formal qualification in Administration or relevant experience

  • Strong prioritisation and organisational skills
  • An ability to complete detailed cost sheets(MS Excel)
  • An ability to take initiative
  • Strong Computer skills
  • Strong Microsoft Office skills
  • CMMS experience
  • Working in a technical environment
  • Previous experience in a service company environment
  • Excellent organisation and administration skills
  • Strong prioritisation and organisational skills
  • Ability to multitask
  • Strong attention to detail
  • Excellent communication skills both verbal and written
  • Ability to work to deadlines

Why use Staffline? We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please contact Georgina Roome in our Swords branch directly via email or apply with your UP TO DATE CV by clicking the button.


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